Electronic archiving: keep your digital documents secure and compliant

Ensure the reliable, legal preservation of your digital documents with an electronic archiving solution that is compliant, secure and adapted to Swiss requirements.

Why electronic archiving is essential today

With the explosion in the volume of information generated by businesses every day, it's becoming essential to implement an effective electronic archiving solution. Keeping paper documents in cabinets or warehouses is no longer viable, either in terms of security or regulatory compliance.

Companies are also facing growing challenges: teleworking, audits, cybersecurity, protection of sensitive data. In this context, digitalization is not enough. We need to ensure that digitally archived documents are accessible, complete, traceable and legally reliable.

A compliant, secure and scalable solution

Doc.SERIES enables you to set up compliant electronic archiving in line with current Swiss and European standards:

• PDF/A standards for long-term storage
• Full traceability (time-stamping, versioning, access log)
• Enhanced security: encryption, access control, redundant backup
• RGPD and ISO 14641 compliance for integrity and probative value

Whether you're a private company or a public authority, our solution evolves with your documentation needs and legal requirements.

How electronic archiving works with Doc.SERIES

With Doc.SERIES, archiving is a seamless process, integrated into your document management. Here's how it works:

1. Indexing: documents are automatically classified according to your criteria (type, date, customer, department, etc.).
2. Secure archiving: if necessary, they are converted to PDF/A format and stored in a secure area.
3. Intelligent search: you can access any document in just a few clicks, even if it's been archived for years.
4. Traceability: every access, modification or deletion is logged

Our Doc.ECM module supports the entire document lifecycle, including final archiving.

Benefits for your company

• Reduce printing, physical storage and manual search costs
• Legal security: every document is stored in a reliable, certified and tamper-proof manner
• Process automation: archiving triggered by document validation, intelligent filing, alerts
• Immediate access: your documents are available at any time, from any device
• Simplified collaboration: secure sharing of archived documents between departments or external partners

For which business needs?

Electronic archiving concerns all departments in an organization. Here are a few practical examples:

• Human resources: legal retention of employment contracts, pay slips, HR supporting documents
• Accounting and finance: archiving invoices, balance sheets, tax documents with probative value
• Legal: contracts, agreements, signed minutes, follow-up of deadlines
• Quality / ISO: maintenance of procedures, manuals, internal audits

Each department can archive its documents according to its own rules, while respecting a centralized, secure and compliant framework.

Trust Doc.SERIES for your electronic archive

Doc.SERIES can help you set up reliable, compliant and scalable electronic archiving. Whether you're just starting your digital transition or looking to modernize an existing system, our solution adapts to your technical, regulatory and operational constraints.

With us, you gain peace of mind, productivity and compliance.

Contact our team for a free demonstration and find out how to simplify and secure the archiving of your digital documents.