Why manage your business documents in the cloud?
Convenient online access to all company documents from anywhere.
Access to the cloud is essential for mobile employees. They can retrieve business documents from home, while waiting for a flight or at a customer meeting. Similarly, organizations with multiple work sites can share data from a single repository, rather than from separate, disconnected information silos.
While local servers are often prone to failure, cloud solutions offer 99.97% availability. Doc.ECM cloud stroke these data in state-of-the-art datacenters, with continuous storage resources.
Free from the responsibilities imposed by server operation.
Running servers requires monitoring, maintenance and administration, as well as troubleshooting expertise when hardware fails. Companies using cloud solutions are freed not only from the initial cost of purchasing dedicated hardware and software, but also from the unpredictable cost of ownership.
Better protection against data loss.
Laptops can be lost, hard drives can fail and servers can crash. Storing and managing information in the cloud protects companies from accidents that can occur on physical devices. Doc.Series backs up cloud content on a daily basis.
More control over access to information.
Firewalls provide protection against unwanted external access, while document management solutions apply password controls internally to specific files or document types to reinforce the confidentiality of sensitive data.
Uniform scalability for future changes.
If more storage capacity is required, the organization simply pays a little more, instead of acquiring additional licenses and servers. Conversely, if activity is reduced and a subscriber has fewer users, the monthly fee is lowered. Document management in the cloud is therefore more responsive to business cycles than on-premise solutions.
No capital investment.
Hosted storage and software services are considered operating expenses, while in-house servers and software licenses are considered assets (depreciating and requiring replacement). Companies pay for hosted services in the same way as they pay for services. This accounting re-categorization enables companies to devote their investment to other projects.